COMMITTEE ON RETENTION EFFORTS (CORE) BYLAWS
Approved by Committee on Retention Efforts Members, September 11, 2025.
1) Committee Name
The committee shall be named the Committee on Retention Efforts (CORE).
2) Mission and Vision
- Mission: The mission of the Committee on Retention Efforts (CORE) is to analyze data (retention, withdrawal, housing, campus climate, student satisfaction, and so forth) and recommend to the Provost/Vice President for Academic Affairs and the Vice President for Student Affairs strategies to enhance Eastern’s retention and graduation rates. Recognizing that retention improves as the quality of student learning and student life is enhanced, the committee also will recommend long-range strategies to address the ongoing needs of all students.
- Vision: The vision of the Committee on Retention Efforts (CORE) is to create a collaborative, supportive, and data-informed campus culture where student success is a shared responsibility across all university divisions. CORE envisions 海角大神 as an institution where retention efforts are proactive rather than reactive, where barriers to student persistence are systematically identified and eliminated, and where all students—regardless of background, identity, or circumstance—have equitable opportunities to achieve their academic and personal goals. Through strategic partnerships, innovative practices, and continuous assessment, CORE aspires to establish Eastern as a leader in student retention and degree completion among regional comprehensive universities.
3) Roles and Responsibilities of the Committee on Retention Efforts
- The primary function of the Committee on Retention Efforts is to coordinate retention programs, recommend policies, share retention-related data and information, and generate educational and training initiatives across campus departments and divisions.
- The Committee on Retention Efforts makes recommendations to the Vice President of Enrollment Management, the Dean of Student Success, and other campus leaders working to impact the retention of all students at 海角大神.
- It is the responsibility of each member of the Committee on Retention Efforts to be aware of the academic, social, and infrastructural barriers to retention of Eastern’s students and to help address them in accordance with departmental, college, and the University’s mission and policies.
- The Committee on Retention Efforts is responsible for organizing and staffing an annual Retention Symposium each fall semester.
- Members of the Committee on Retention Efforts bring ideas and issues from their areas to meetings in order to foster cross-departmental collaboration, identify systemic barriers to student success, share best practices, and develop comprehensive solutions that leverage the expertise of multiple campus units in addressing retention challenges.
- The Committee on Retention Efforts provides regular data-driven reports and recommendations to campus leadership on retention trends, the effectiveness of current initiatives, and proposed strategies for improvement, while also coordinating professional development opportunities for faculty and staff to enhance their understanding of student persistence factors.
4) Meetings
- The Committee on Retention Efforts meets regularly each month during the year. The meeting schedule will be determined annually to accommodate the schedules of committee members.
- When there is a need to vote or advance a statement or proposal, a quorum shall consist of at least a simple majority of the voting members of the Committee on Retention Efforts.
- Other meetings of the Committee on Retention Efforts or its subcommittees shall occur as necessary.
5) Membership
- The Committee on Retention Efforts shall consist of
- Director, Academic Support Center
- Director, Academic Advising Services
- Director, Career Services
- Director, Enrollment Support, Enrollment Management Operations
- Director, New Student and Family Programs
- Director, Office of Accessibility and Accommodations
- Executive Director, Office of Belonging, Access, and Engagement
- Dean of the Graduate School, or designee
- Dean of Students or designee
- Associate Director, Office of Leadership and Engagement
- Associate Deans from all Colleges; or, a Representative Chosen by the Associate Deans
- Student Success and First Year Experience Librarian, Booth Library Services
- Senior Associate Director of Residence Life or designee
- One faculty member, at-large appointment, by the Faculty Senate
- One chairperson, at-large appointment, by the Council of Chairs
- The Dean of Student Success (non-voting, ex officio)
- The Vice President of Enrollment Management (non-voting, ex officio).
- The term of service for members shall be the term of service based on position. Appointed or designee positions are for a term of three years for faculty, staff, and chair appointments.
- A member who will be absent for an extended period and who is unable to serve (e.g., sabbatical, sick leave, etc.) shall be replaced by an appropriate alternate for that period. It is the responsibility of the member to find a replacement from their area. Appointed positions should consult their appropriate appointing body. If no alternate has been designated and a replacement is needed, it is the responsibility of the Committee on Retention Efforts to nominate and identify a replacement.
- Representatives from other areas, departments, programs, or as individuals may be invited to attend CORE meetings and participate in work groups as necessary.
6) Voting
- Voting may be required for committee actions that support or advance proposals to appropriate campus bodies including the Committee on Academic Affairs (CAA), Faculty Senate, or to the Vice President of Academic Affairs, Vice President of Student Affairs, and other administrative areas.
- Hand votes may be used on general committee matters, except when Robert’s Rules of Order are invoked at the discretion of the Co-Chairs.
- Voting shall be conducted upon the completion of discussion of the motion or item under consideration.
- Electronic voting, at the discretion of the Co-Chairs, will be available for members to cast votes in absentia.
- There shall be no proxy votes.
7) Officers and Staffing
- At the beginning of each Fall semester, the Committee on Retention Efforts shall elect two of their members as Co-Chairs.
- The Co-Chairs shall determine the agenda for each meeting and post it one week before the scheduled meeting.
- The Co-Chairs will run the meetings.
- A professional staff member from the Student Success Center will act as recorder.
8) Work Plan and Working Groups
- At the beginning of each fall semester, the Committee on Retention Efforts shall review current retention data and identify 2-4 priority retention issues for focused attention during the academic year.
- Priority issues may include both emergent challenges and persistent systemic barriers to student retention and success.
- The committee may develop specific, measurable objectives for each priority issue, including timelines and success metrics.
- The committee shall establish a work group for each priority issue identified in the annual work plan.
- Each work group shall be chaired by a CORE member who will serve as the primary liaison to the full committee.
- Work groups may include CORE members and non-members whose expertise is essential to addressing the specific issue.
- Work groups shall be disbanded upon completion of their assigned work or at the end of the academic year, whichever comes first. Work groups may be renewed for subsequent years if the priority issue remains unresolved.
- Each work group shall develop:
- A purpose statement aligned with the identified priority issue
- An action plan with specific deliverables and timelines
- Work groups shall provide monthly progress reports to CORE during regular committee meetings.
- Work groups shall submit final recommendations and supporting documentation to CORE for committee review and approval before forwarding to appropriate campus leadership.
Last revision: September 11, 2025
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